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Salary Advances

Purpose:

1. New employees who have not been placed on the State’s payroll may be eligible for an advance equal to 60% of the gross compensation owed.  Pay day advances must be approved by the Comptroller or a Payroll Officer.
2. Employees not receiving a paycheck due on a specific date caused by an administrative error (all errors must be documented and approved by the Comptroller or a Payroll Officer).

NOTE: The salary advance is not deducted from the employees' paycheck. A post-dated check in the amount of the advance should be provided or the applicable repayment agreement signed to demonstrate the employee’s agreement to reimburse the advance upon receipt of their first "official" paycheck.

Travel Advances

Purpose:

1. Athletic travel advances for away games and scouting trips are given for the full amount if requested (in writing) by an authorized Athletics designee at least one (1) week in advance of trip.
2. Travel advances are permitted for student expenses only for in-state, out of state, or foreign travel. Faculty and staff must file an Expense Report to be reimbursed for their individual expenses.

Procedures:

1. Requests for travel advances for the week must be received by Accounts Payable each Monday by 12 noon: 7 days in advance.
2. Requests received by 12 noon each Monday will be available for pick-up on Tuesday at 9:00 a.m.
3. All travel advances must be settled (in person) within three (3) working days after the trip has been completed or personal reimbursement may be required.

Other Advances

Temporary advances for certain change funds can be issued with the approval of the Comptroller or the Assistant Director of Accounts Payable.